Name and address
The name of the Union shall be "Industrial Development Bank of India limited officers' Organisation" (i.e. IDBI Officers' Organisation). We are affiliated to Bharatiya Mazdoor Sangh Through National Organisation of Bank Officers.Registration no. : BY-II-7963
Registered address
Industrial Development Bank of India Bldg,
post Box No. 2, 172/4 Raviwar Peth,
Powai Naka,
SATARA 415 001.
Aims and Objects
The Aims and Objects of the Organisation shall be:a) To foster a spirit of co-operation and fraternity amongst the members of the Organisation and ensure loyalty to the Bank.
b) To organize and unite all officers of the Industrial Development Bank of India Limited, as its Head Office, Controlling Offices, Branches and other Offices all over India and abroad and to regulate their relationship with the Bank.
c) To protect and promote the interest, rights and privileges of the members in all matters relating to their emoluments, service conditions, employment, non-employment, retirement, housing, health, welfare and other fair conditions of life and to make representations to the authorities in the connection and to take any other step from time to time for betterment and welfare of the members and for redressal of the grievances.
d) To endeavor of settle disputes between management of the Bank and the officers amicably as far as possible.
e) To take up for representation before the authorities the Bank / Management, any individual case of hardship or injustice and any other matter involving general question of principle affecting a group or class of members.
f) To endeavor, to provide legal assistance to members in respect of matters arising out of or incidental to the conditions of their employment and non-employment.
g) To edit non publish, if possible a souvenir / booklets / hand books / periodical voicing amongst other matters the grievances of the officers containing matters of interest to them for the circulation among the officers and other persons interested in trade union movement.
h) To consult, to co-operate / to federate with similar other association or bodies in India & abroad.
i) To raise, borrow or secure, collect such monies by subscriptions, donations, levy or loans from the members or other as may be considered necessary for the furtherance of the objects of the Organisation.
j) To purchase, take on lease, or exchange, hire or other-wise acquire and hold and manage any movable or immovable properties and any rights and privileges which the organisation thinks necessary and convenient with reference to any of these objects and capable of being used profitability.
k) To invest and deal with the funds of the Organisation not immediately required, in such manner as any be determined from time to time.
l) To organize social, cultural and educational, recreational activities for the members and their families and also to conduct academic classes / courses.
m) To do all such other acts as are incidental and conducive to the attainment of the above aims and objects.
Membership
a) The membership of the Organisation shall be open to all the officers in the service of Industrial Development Bank of India Limited, on payment of the prescribed admission fee of Rs.11/- and yearly subscription in full alongwith the written application in the prescribed form for the membership of the Organisation.b) An officer be admitted to the membership of the Organisation by the Executive Committee on his making written application in the prescribed form and on payment of prescribed admission fee.
c) The Officer shall be admitted as member, it he agrees to abide by the rules and regulations that may be made by the Organisation from time to time. The Executive Committee shall have full discretion to accept and reject any application without assigning any reasons therefore.
d) The term "Officer" shall include an individual appointed as a probationary officer.
e) Persons not actually engaged by or employed in the Bank with which the Organisation is connected may be admitted as Honorary Members of the Organisation. the number of the such honorary members shall not be more than 10% of the members in the Executive Committee of the Organisation.
f) The membership subscription shall be Rs. 500/- per year or such amount as may be decided from time to time by the Executive Committee. The members shall have to pay yearly subscription of Rs. 500/- or any other mode which may be decided by Executive Committee from time to time.
g) The Executive Committee shall have right to levy special subscription and ask for donations recurring or otherwise.
h) The Executive Committee may request members to pay their subscription in advance upto 12 months. The said subscription should be paid before 3 month of following year. If any member should cease to be a member of the Organisation within such period, no refund will be made out of subscription so collected.
i) Any member failing to pay his subscription consecutively for two years of following year shall cease to be a member and shall forfeit his claim to any benefit from the Organisation from the date of his ceasing to be a member. The Executive Committee may restore the membership of such person, if he makes an application to that effect and pays arrears of his subscription and penalty, if levied.
j) An Officer shall cease to be member of the Organisation, if:
1. He does not remain the employment of the Bank or on death or retirement or resignation from Bank's service, except in case of termination of his services from the Bank which in view of the Organisation is unlawful / wrongly.
2. He is expelled from the membership of the Organisation.
3. He resigns from the membership of the Organisation.
4. Any Office Bearer or the member of the Organisation if found working against the interest of the Organisation may be expelled from the Organisation or otherwise punished on a resolution to that effect passed at a meeting of the Executive Committee of the Organisation, provided the member concerned is given due notice giving reasons therein of the action proposed to be taken against him. The member so punished shall have right to appeal to the General Body, whose decision shall be final and conclusive. Before taking any action the concerned member shall be given an opportunity to put forth his say in writing in his defense to Executive Committee. The Executive Committee if not satisfied thereon, shall terminate the membership of such individual by 2/3 majority of the members of the Executive Committee present at the meeting.
5. If a member resorts to any agitational action, goes on strike without directives of the Organisation he shall not be entitled to any benefit from the Organisation the date on which he has so resorted,& he maybe served with a show-cause notice.
k) Register of Member
1. The Organisation shall maintain a register of all it's members containing their names, addresses and places of their work, personal information and such other particulars as deemed necessary. Such register shall be kept at the registered office of the Organisation.
2. The register shall be open for inspection and verification to any member of the Organisation at the registered office of the Organisation during the office hours.
Management and Office Bearers
The affairs of the Organisation shall conducted through:I. GENERAL BODY :
1. The General Body shall comprise of all the members and shall be a permanent organ exercising supreme control over the affairs and activities of the Organisation.
2. The General Body shall meet atleast once in two years and its functions shall be as under:-
a) To receive and adopt the annual report and the Audited Statements of Accounts.
b) To appoint Auditor/s and fix their remuneration.
c) To consider the Audit Report.
d) To elect the members of the Executive Committee and office bearers as provided in this situation.
e) To transact any other business under the rules that is duly brought before it, with the permission of the President of the Bi-Ennial Convention / Conference.
II. EXECUTIVE COMMITTEE :
| President | 1 | |||
| Vice-President | 3 | |||
| General Secretary | 1 | He shall be either at registered office of the Organisation or at Head Office of the Bank | ||
| Joint General | 2 | Out of the two, one shall be at Head Office of the Bank | ||
| Regional Secretary | At present 10 | One from each region of the organisation | ||
| E.C. Members | At present 16 | Two from each region | ||
| Treasurer | 1 | at the registered office | ||
| Sub Treasurer | 1 | at the registered office | ||
| Office Secretary | 1 | at the registered office | ||
| State Secretary | 1 | for each state other that Maharashtra |
The Office Bearers mentioned above shall be elected by the General Body. This structure may change automatically as per changes in administrative structure of the Bank.
Co-opted Members / Invites: Executive Committee shall have right to co-opted members / invitees with specific reasons for their appointment such as Expertise in specific field which may be useful to be Organisation, to bring uniformity in Regional Balance of Executive Committee Members.
Number of such members shall not exceed 5 at any one time, and they shall not enjoy voting right but shall be entitled to participate in deliberation.
III. DUTIES OF THE OFFICE BEARERS :
a) President and Vice President:
The President shall preside over all the meetings of the Organisation and the Executive Committee, preserve order at the meetings, sign the minutes of the meeting and he shall have a casting vote in case of tie. The Vice President shall function in place of the President (in his absence)
b) General Secretary: The General Secretary shall be empowered to take all necessary steps for the protection of interest / rights / benefits of members, and carry out the functioning of the Organisation. He shall be responsible for submitting to the Registrar of Trade Union, all returns and information and records required under the prevailing Statutory Provisions. He shall have the powers to engage in consultation with the President and subject to the appeal / confirmation of the Executive Committee the necessary assistants for the administration / office work of the Organisation and all such assistants shall be under the control of the General Secretary.
c) Joint General Secretary:
The duties and powers of the Joint General Secretary shall be to those of General Secretary. However, he shall act with consultation with General Secretary or President.
d) Regional Secretary/ State Secretary:
Regional Secretary / State Secretary shall have full responsibility as of mobilizing Organisation's activities in the region under his control. He shall approach new entrants to enroll then as members, shall keep contact with members in the region under his control, to assess and ascertain the difficulties faced by them and shall endeavour to consolidate their strength, represent their grievances to proper authority. Also the Regional Secretary/ State Secretary will discuss /negotiate the problems of the officers in Region / State and any other problems with the concerned authority of the Management as per the guidelines given by the Executive Committee.
e) Treasurer:
The Treasurer shall be responsible to collect all the sums of monies which may from time to time become payable to the Organisation and for banking them. He shall make payments towards all the expenditure sanctioned by Executive Committee and shall keep and maintain necessary books of accounts of the Receipts and Expenditures. He shall prepare Annual Statement of Accounts and Balance Sheet of the Organisation every year for the approval of the Executive Committee and the General Body.
f) Sub-Treasurer:
He shall assist to the Treasurer.
g) Office Secretary:
He shall be responsible for Office maintenance, asset maintenance, correspondence, arrangement of meetings and writing minutes, and other work of secretarial nature.
The elected members as above shall have the power to fill up the interim vacancies in the Executive Committee by the co-option and co-opted members shall hold office until next election. Any member of the Executive Committee who fails to attend three consecutive meetings of the Committee without prior permission shall be deemed to have vacated his position. The committee shall however, have the power of reinstate such member.
Resignation Of Office Bearers:
Resignation of Executive Committee members other than office bearers will be acted upon by Executive Committee in its routine meetings as done in case of all members. Such vacancies resultant upon resignations of Executive Committee members will be filled by Executive Committee by co-opting another person in the vacancy for remaining tenure. Office bearers have to tender their resignation at least one month before effective date and the Executive Committee may require the member to submit his say regarding his reasons for resignation. Such resignation shall be effective only upon it's acceptance by Executive Committee with simple majority in case the Executive Committee choose to decide the issue by taking votes.
Resignation of President or General Secretary:
Apart from the requirement of pre-intimation as state in clause given hereinabove, the resignation of these two office bearers will require 2/3 majority of Executive Committee members present and voting and such resignation shall be deemed final and conclusive only after it's acceptance by General Body in general meeting. In no case any such proposal shall be submitted to General Body meeting, the Vice President shall officiate as President and the Joint General Secretary shall act as General Secretary unless the Executive Committee decides otherwise by 2/3 majority.
INPEACHMENT OF OFFICE BEARERS
When any Executive Committee member feels that any of the office bearers has rendered himself undesirable to the office (the Executive Committee member which term will include any office bearer of Executive Committee also) shall submit the issue in writing 15 days before the next meeting of Executive Committee. The Executive Committee will hear the issue and if it is prima facie apparent that there is some substance behind the allegation, it will appoint a Committee, if necessary, or 3 members not related to the issue or not interested therein in any manner, to hear both the complainant as well as the office bearer concerned. If after the final hearing the Committee tends to upheld the allegation, itself move the motion of impeachment before Executive Committee .If the penalty contemplated, is other than expulsion from Executive Committee, the motion will require 1/2. If it is otherwise, it will require 2 /3 majority. In case of decision to resort to such action i.e. expulsion, against the President or the General Secretary the matter will mot be deemed final unless approved by General Body meeting with 1/2 majority. In case of exoneration by the Committee, the mover of the motion shall tender an apology in writing to the office bearer so exonerated.
MEETINGS
General Body Meeting
The Meeting shall generally be held once in two years (Bi-ennial)
a) This meeting shall be convened by the Executive Committee elected at last of such meeting and the members of the Organisation shall be intimated at least 15 days before such scheduled meeting.
b) Quorum for such meeting shall be 1/3 of the total number of members. In case, stipulated quorum is not present the meeting shall be adjourned. The said meeting shall be reconvened after one hour. After such adjournment the quorum for reconvened meeting will be the members present at such meeting. Any such adjourned meeting will be deemed a valid general meeting whether the Quorum as aforesaid is present at such meeting or otherwise.
c) Any member desirous of presenting an issue for consideration at such general meeting shall inform his intention alongwith other necessary information atleast 8 days before such meeting. However, the President will have discretion to admit any subject where the per-intimation is delayed or otherwise.
d) Any General Body Meeting other than what as mentioned in clause (a) may be convened on written requisition by Executive Committee from 1/10 of total members of 50 members whichever is less. The requisition should contain the specific reason for which the meeting is being requisitioned.
MEETING OF EXECUTIVE COMMITTEE
Meeting of the Executive Committee shall be held as often as may be necessary in the opinion of the President / General Secretary. On receipt of the requisition from 1/3 of the members of Committee, the President /General Secretary shall convene a special meeting of the Committee within 10 days of the requisition. The quorum of the meeting of the committee shall be 1/3 of the members. 3 days notice shall be given for a meeting of the Executive Committee ordinarily. However, urgent meeting of the Committee may be called at 24 hours notice. The notice should specify the subject to be discussed. The decision on the matters placed in the meeting of the Executive Committee shall be made by a simple majority unless otherwise specifically provided. Each member will have one single non-transferable vote and the President of the meeting shall have a casting vote in case of tie. The meeting of the Executive Committee may be held at any place within the area of operation of the Organisation as deemed necessary by the Executive Committee.
The tenure of the Executive Committee members shall be in force till the resumption of the meeting, of the newly elected Executive Committee.
General Funds
The General Funds of the Organisation shall consists of the admission fee, subscriptions from the members, donations levies, borrowings and any other receipts by publication or otherwise. The funds shall be spent only on all or any of the objects of the Organisation as are consistent with the Section 15 of the Indian Trade Union Act. The funds shall be deposited in the Accounts of the Organisation with any Bank as may be decided by the Executive Committee, The accounts so opened with the banks shall be operated upon jointly by atleast 2 Office Bearers so authorised. Items of the expenditure exceeding Rs. 1,000/- shall require the approval / ratification of Executive Committee.
Audit
The Accounts of the Organisation shall be audited once in a year by an auditor possessing the qualification prescribed under the Indian Trade Union Act. The responsibility shall be upon Executive Committee to see that the Accounts are so audited.
Inspection of the Book of Accounts
The Books of Accounts of the Organisation shall be open for the inspection / verification by any member at the registered office of the Organisation during office hours.
Amendment Of Rules
The Rules may be amended, altered, omitted, replaced rescinded or added to at any time by 2/3rd majority of the members present at the General Body Meeting provided previous notice of at least 15 days is given in writing to the members of the proposed amendments.
Dissolution Of The Organiation
The Organisation shall not be dissolved except by the vote of majority of 2/3 rd members present at the General Body Meeting called for the purpose and provided a notice of at least 15 days is given in writing to the members. The funds of the Organisation after meeting all the liabilities shall be disposed off in the accordance with the decision of General Body Meeting called for the purpose.
Organisation Election
The Organisation shall adopt model election rules. The election shall be held once in two years. The members and the Office Bearers and Executive Committee so elected shall continue to hold office until next election. Executive Committee will appoint a Chief Election Officer who will laid down Election procedure which should be approved by Executive Committee before the same is set for implementation.
EFFECTIVE OFFICER : HOW IS HE MADE?
- Use your best time for difficult jobs.
- Put down your daily work schedule.
- Engage your committed time.
- Distinguish between urgency and importance.
- Master the art of deskmanship.
- Learn to say 'No'.
- Make the telephone work for you.
- Rid yourself of effective killing emotions.
- Remember world is made of various kinds of people.
- Don't do your subordinates' job.
- Don't be afraid of work gaps
- Watch your words.
- Ability to quit the next morning.
- Develop the overall matured personality.
- Remember you are not indispensable.